foundation/documents/minutes/2016-07-08.txt - llvm-www - Git at Google

 LLVM Foundation Board Meeting Minutes

 Date: 7/8/2016
 Time: 10AM pacific time
 Location: Video conferencing, multiple locations

 Attendees:
 - Present: Vikram Adve, Chandler Carruth, Doug Gregor, Chris Lattner,
   Tanya Lattner, Alex Rosenberg, David Kipping and Anton Korobeynikov
 - Vikram dropped out of the call for part of the board reelection and
   developer meeting sections, but we caught him up when he rejoined.

 Minutes
 - VOTE: Unanimously approved the June 3, 2016 board meeting minutes.

 Treasurer Report
 - Not much to say: In a good position, not much activity this month. No one had
   any questions.

 Board Re-election: Application, seats, timeline
 - Current board elections expire on August 12.  We should re-elect the new board
   before then.
 - Legally, if the board doesn’t get it done by then, then the existing board
   carries over until whenever the new one is voted in.
 - The aim is to elect them in our August 8 meeting with an effective date of
   August 12.
 - Discussion about the actual application form and what is important to capture,
   to increase transparency, more discussion will move to email.
 - Goal is to send out application on July 13, provide a two week application
   period and make time to review applicants.

 Developer meeting
 - 88 applications so far.
 - Tanya wants to change some things up in the format to improve it.
 - Biggest complaints last year was the usefulness of the hackers lab, Tanya is
   brainstorming ways to improve it by adding more structure, and getting people
   to sign up to lead discussions ahead of time.
 - Discussing adding a “research track” of talks, or a research BOF, to increase
   student participation and academic discussion.
 - 10 year anniversary of the developer meeting, thinking about doing some sort
   of video that is fun to commemorate it during the reception, looking for ideas
   on what to do.  Maybe some sort of Razzie awards?

 Code of conduct
 - It landed.
 - Chandler is going to have some discussions with people about how to form the
   advisory committee.
 - At this point, the process isn’t decided, and the next steps aren’t clear.
   The goal is for this to get worked out by next month.
 - It is critical to figure this out before the developer meeting.

 LLVM Licensing
 - No progress at all since last board meeting.  Next meeting to discuss this is
   Thursday July 14.

 Infrastructure
 - Hosting APT on AWS is live, on track for being about 3TB a month.
 - Concerned about it being abusive, Tanya and Anton will reach out to the Travis
   people to see if they are using the right caching, etc.
 - Anton talking to CDN providers that have discounts for open source projects.
 - Anton and Tanya are evaluating different options and will continue discussing this.


 Respectfully submitted,

 Chris Lattner, Secretary
	LLVM Foundation Board Meeting Minutes

	Date: 7/8/2016
	Time: 10AM pacific time
	Location: Video conferencing, multiple locations

	Attendees:
	- Present: Vikram Adve, Chandler Carruth, Doug Gregor, Chris Lattner,
	Tanya Lattner, Alex Rosenberg, David Kipping and Anton Korobeynikov
	- Vikram dropped out of the call for part of the board reelection and
	developer meeting sections, but we caught him up when he rejoined.

	Minutes
	- VOTE: Unanimously approved the June 3, 2016 board meeting minutes.

	Treasurer Report
	- Not much to say: In a good position, not much activity this month. No one had
	any questions.

	Board Re-election: Application, seats, timeline
	- Current board elections expire on August 12. We should re-elect the new board
	before then.
	- Legally, if the board doesn’t get it done by then, then the existing board
	carries over until whenever the new one is voted in.
	- The aim is to elect them in our August 8 meeting with an effective date of
	August 12.
	- Discussion about the actual application form and what is important to capture,
	to increase transparency, more discussion will move to email.
	- Goal is to send out application on July 13, provide a two week application
	period and make time to review applicants.

	Developer meeting
	- 88 applications so far.
	- Tanya wants to change some things up in the format to improve it.
	- Biggest complaints last year was the usefulness of the hackers lab, Tanya is
	brainstorming ways to improve it by adding more structure, and getting people
	to sign up to lead discussions ahead of time.
	- Discussing adding a “research track” of talks, or a research BOF, to increase
	student participation and academic discussion.
	- 10 year anniversary of the developer meeting, thinking about doing some sort
	of video that is fun to commemorate it during the reception, looking for ideas
	on what to do. Maybe some sort of Razzie awards?

	Code of conduct
	- It landed.
	- Chandler is going to have some discussions with people about how to form the
	advisory committee.
	- At this point, the process isn’t decided, and the next steps aren’t clear.
	The goal is for this to get worked out by next month.
	- It is critical to figure this out before the developer meeting.

	LLVM Licensing
	- No progress at all since last board meeting. Next meeting to discuss this is
	Thursday July 14.

	Infrastructure
	- Hosting APT on AWS is live, on track for being about 3TB a month.
	- Concerned about it being abusive, Tanya and Anton will reach out to the Travis
	people to see if they are using the right caching, etc.
	- Anton talking to CDN providers that have discounts for open source projects.
	- Anton and Tanya are evaluating different options and will continue discussing this.


	Respectfully submitted,

	Chris Lattner, Secretary